Southern California Chihuahua Club
GENERAL MEETING MINUTES – March 9, 2011
Marie Callender’s Restaurant, Corona, California
Members Present:
President - Colleen Comber
First Vice President – Dale Van Camp
Second Vice President – Pat Campbell
Treasurer – Valerie Brown
Recording Secretary – Paul Brown
Corresponding Secretary – Kathy Smith
Member at Large – Val Cross
Member at Large – Christie Faulk
Eddie Broussard
Ron Matranga
Donna Greenamyer
Tera Arnold
Colin Brown
Becky Yohonn
Becky Bond
Dorothea Cross
Cory Fry
June Kaiser
Lenora Wills
Mark Burhart
Nona Gow
Doreen Blank
Guests Present:
Bryson Arnold
Jeanna Lightfoot
CALL TO ORDER: Colleen Comber called the meeting to order at 7:02pm.
MINUTES:
Corresponding Secretary Paul Brown read the minutes from the February 9th meeting. Kathy Smith
moved to enter the minutes and it was seconded by Dorothea Cross. The minutes were approved.
CORRESPONDING SECRETARY:
There was nothing to report.
TREASURER:
No report was made.
OLD BUSINESS:
1st Vice President Dale Van Camp presented the following information:
• Mark Burhart was doing great job on the club website. If anyone has suggestions take the idea to
a board member to be discussed by the board for approval.
• Dale Van Camp handed out deadline dates for Nationals and discussed.
o The welcome committee is on April 27th.
o March 11th catalog entries close. If received by the March 15th they will meet deadline.
o If trophy donors want their name listed in the catalog they must also make donations before the
March 11th deadline. Donations will still be accepted after this date.
o Bookings for RV sites will be processed from March 28th. Christie Faulk is handling these
bookings. Bookings are allocated on a first come, first serve basis. Postmark dates will be used to
determine this. A hotel room will be provided along with an RV space. The cost is $95.
o April 13th is the deadline for show entries.
o April 22nd is the deadline for banquet reservations.
o April 28th is the welcome party. All auction donations must be provided by this date.
o The banquet is on April 30th. The cost is $25.
o Everyone should wear blue for the “Bright Stars, Blue Nights Event”. There will be a three judge
panel to rate the dogs. An award will be given for the top rated dog in each variety.
o CCG testing will be available on May 1st.
Kathy Smith mentioned that vendors did not need resale license at the Nationals, based on advice from
her accounted. Donna Greenamyer said that an IRS representative could come around asking to see
resale licenses.
President Colleen Comber commended Dale Van Camp on all the work she has done for Nationals.
Everyone clapped.
The clubs 5014c tax filing status is now approved. Dale handed out a sheet to explain what it means.
Recapped:
1. Must have receipt for a reimbursement.
2. All monies in and out must be accounted for by Treasurer.
3. All monies must be given to the Treasurer or mailed to the club PO Box in Tustin.
4. All official correspondence must be mailed to the club PO Box or handed to the recipient person.
5. Anyone donating items can be given a tax donation receipt.
Christie Faulk mentioned there was a meet the breed at the Silver Bay dog show on February 26th and
27th. They had lots of help. The collages made for the booth are available for use in other club events.
Kathy Smith mentioned that the Americas Family Pet Expo on April 15-17 is too close to the Nationals
for the club to be involved.
NEW MEMBERS:
A membership application was presented, and a first reading made, for Jeanna Lightfoot.
Jeanna has seven Chihuahuas and has owned Chihuahuas for six years. She would like to learn more
about Chihuahua breeding and showing.
NEW BUSINESS:
Donna Greenamyer made comments and suggestions regarding the proceedings for voting for new
members, based on observations from the voting at the meeting on February 9th 2011, at which one of
the four applicants was not accepted. Donna then handed out a “standing rule” for a procedure for
electing new members.
The resulting discussion procured the following points:
• It was suggested that applicants should leave the room during voting so that members can
discuss the applicants before voting.
• There were discussions about whether the second reading was covered well enough so that the
applicants could introduce themselves thoroughly enough before voting.
• It was suggested that the election results should be mailed to people by the corresponding
secretary instead of announcing the results after voting.
• There were discussions on whether the club members at the meeting could vote on a standing
rule or if this could only be approved by the board. The issue was whether a standing rule can be made
without changing the constitution even if it does not disagree with the constitution. Dale Van Camp
volunteered to contact the AKC to get clarification.
• The board will discuss these issues further.
• The clubs code of ethics state that members cannot breed unregistered dogs.
ADJOURNED: Adjournment was moved by Doreen Blank and seconded by Kathy Smith. Meeting was
adjourned at 7:58pm.
GENERAL MEETING MINUTES – March 9, 2011
Marie Callender’s Restaurant, Corona, California
Members Present:
President - Colleen Comber
First Vice President – Dale Van Camp
Second Vice President – Pat Campbell
Treasurer – Valerie Brown
Recording Secretary – Paul Brown
Corresponding Secretary – Kathy Smith
Member at Large – Val Cross
Member at Large – Christie Faulk
Eddie Broussard
Ron Matranga
Donna Greenamyer
Tera Arnold
Colin Brown
Becky Yohonn
Becky Bond
Dorothea Cross
Cory Fry
June Kaiser
Lenora Wills
Mark Burhart
Nona Gow
Doreen Blank
Guests Present:
Bryson Arnold
Jeanna Lightfoot
CALL TO ORDER: Colleen Comber called the meeting to order at 7:02pm.
MINUTES:
Corresponding Secretary Paul Brown read the minutes from the February 9th meeting. Kathy Smith
moved to enter the minutes and it was seconded by Dorothea Cross. The minutes were approved.
CORRESPONDING SECRETARY:
There was nothing to report.
TREASURER:
No report was made.
OLD BUSINESS:
1st Vice President Dale Van Camp presented the following information:
• Mark Burhart was doing great job on the club website. If anyone has suggestions take the idea to
a board member to be discussed by the board for approval.
• Dale Van Camp handed out deadline dates for Nationals and discussed.
o The welcome committee is on April 27th.
o March 11th catalog entries close. If received by the March 15th they will meet deadline.
o If trophy donors want their name listed in the catalog they must also make donations before the
March 11th deadline. Donations will still be accepted after this date.
o Bookings for RV sites will be processed from March 28th. Christie Faulk is handling these
bookings. Bookings are allocated on a first come, first serve basis. Postmark dates will be used to
determine this. A hotel room will be provided along with an RV space. The cost is $95.
o April 13th is the deadline for show entries.
o April 22nd is the deadline for banquet reservations.
o April 28th is the welcome party. All auction donations must be provided by this date.
o The banquet is on April 30th. The cost is $25.
o Everyone should wear blue for the “Bright Stars, Blue Nights Event”. There will be a three judge
panel to rate the dogs. An award will be given for the top rated dog in each variety.
o CCG testing will be available on May 1st.
Kathy Smith mentioned that vendors did not need resale license at the Nationals, based on advice from
her accounted. Donna Greenamyer said that an IRS representative could come around asking to see
resale licenses.
President Colleen Comber commended Dale Van Camp on all the work she has done for Nationals.
Everyone clapped.
The clubs 5014c tax filing status is now approved. Dale handed out a sheet to explain what it means.
Recapped:
1. Must have receipt for a reimbursement.
2. All monies in and out must be accounted for by Treasurer.
3. All monies must be given to the Treasurer or mailed to the club PO Box in Tustin.
4. All official correspondence must be mailed to the club PO Box or handed to the recipient person.
5. Anyone donating items can be given a tax donation receipt.
Christie Faulk mentioned there was a meet the breed at the Silver Bay dog show on February 26th and
27th. They had lots of help. The collages made for the booth are available for use in other club events.
Kathy Smith mentioned that the Americas Family Pet Expo on April 15-17 is too close to the Nationals
for the club to be involved.
NEW MEMBERS:
A membership application was presented, and a first reading made, for Jeanna Lightfoot.
Jeanna has seven Chihuahuas and has owned Chihuahuas for six years. She would like to learn more
about Chihuahua breeding and showing.
NEW BUSINESS:
Donna Greenamyer made comments and suggestions regarding the proceedings for voting for new
members, based on observations from the voting at the meeting on February 9th 2011, at which one of
the four applicants was not accepted. Donna then handed out a “standing rule” for a procedure for
electing new members.
The resulting discussion procured the following points:
• It was suggested that applicants should leave the room during voting so that members can
discuss the applicants before voting.
• There were discussions about whether the second reading was covered well enough so that the
applicants could introduce themselves thoroughly enough before voting.
• It was suggested that the election results should be mailed to people by the corresponding
secretary instead of announcing the results after voting.
• There were discussions on whether the club members at the meeting could vote on a standing
rule or if this could only be approved by the board. The issue was whether a standing rule can be made
without changing the constitution even if it does not disagree with the constitution. Dale Van Camp
volunteered to contact the AKC to get clarification.
• The board will discuss these issues further.
• The clubs code of ethics state that members cannot breed unregistered dogs.
ADJOURNED: Adjournment was moved by Doreen Blank and seconded by Kathy Smith. Meeting was
adjourned at 7:58pm.